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Ryerss Hunt Homeowners Association
Administrative Resolution # 1
Assessment Collection Procedure

WHEREAS, the Declaration of Covenants, Restrictions, Easements, Charges and Liens for Ryerss Hunt, creating Ryerss Hunt Homeowners Association provides for a Board which shall manage the business, operation, and affairs of the property; and  WHEREAS, Article V, Section 5.01 and 5.07 of the same Declaration creates the obligation of its homeowners to pay assessments and describes remedies available for the failure to do so; and

WHEREAS, Article XI, of the Ryerss Hunt Homeowners Association Bylaws gives the Board the power for the determination, assessment, and collection of delinquent assessments for common expenses; and

WHEREAS, the Board wishes to define the procedures it will utilize to collect delinquent assessments;

BE IT THEREFORE RESOLVED that effective January 1, 2000, these procedures will be followed:  

1. The annual assessment for Common Expenses is billed in January of each year, due March 1st.  
2. The annual assessment shall be payable in one installment, rounded to the nearest dollar.  
3. Any outstanding balance not received within 30 days after the due date shall be termed delinquent.  
4. As provided by the Declaration, all related charges for collection of any delinquent account shall   be the responsibility of the homeowner. included in this are: court and legal costs, late fees, interest, administrative costs, as well as the delinquent homeowner fees.  
5. All related bank charges for returned checks will be assessed.  
6. A delinquent homeowner, (including family, friends, or tenants) may not use any recreational facilities, have any Association voting privileges, nor run for or serve on the Board (or any of its  committees) for as long as the delinquent account remains unpaid.  
7. For those homeowners who have not paid by March 1st one warning letter shall be sent to the homeowner from the Board. Included in the mailing will be:  
•  A copy of the Account History which shows the recent charges and payments.  
•  An explanation that the owner has twenty-one days to question the records or else it is assumed the debt amount is correct.  
•  A copy of this resolution.  
•  Information on who the homeowner may contact to obtain further information and have questions answered.  
•  Request for payment in full within 30 days.  
8. If the balance is not paid within the 30 days and no other satisfactory arrangements have been made:  
•  A certified letter will be sent notifying the homeowner that such account is delinquent. A copy of the certified letter will be sent to the delinquent homeowner's mortgagee, if  possible.  
•  An automatic interest charge of 1% of the delinquent account balance will be assessed monthly to each delinquent account.  
•  In addition to the interest charge, all administrative expenses for the collection of delinquent accounts will also be assessed to the homeowner's account.  
9. Legal action on a delinquent account may result in the recording of a lien on the property in order to collect amounts due.  
10. The Board may exercise any and all of its rights as permitted by law and reserves its rights as stated in the Declaration of Covenants, Restrictions, Easements, Charges and Liens for Ryerss Hunt.

Approved, by unanimous Board vote at its December 2, 1999 meeting.

Ryerss Hunt Homeowners Association
Amended Administrative Resolution #2
Neighborhood Guidelines Compliance Procedure

WHEREAS, Article IX, of the Declaration of Covenants, Restrictions, Easements, Charges, and Liens for Ryerss Hunt provides for certain use restrictions for Ryerss Hunt Homeowners Association; and

WHEREAS, the Board of Directors wishes to define the administrative procedures to carry out the enforcement of the Neighborhood Guidelines

BE IT THEREFORE RESOLVED, that effective February 1, 2008 the following procedures apply:

1. It has been and continues to be the policy of the Board of Directors to distribute copies of new or amended rules, regulations, or guidelines to all current homeowners. 
2. An alleged violation of the Neighborhood Guidelines will be considered upon receipt of a written or verbal complaint from a homeowner. The complaint should provide adequate information regarding the date, time, and location as well as the nature of the violation in order for Management to take action. Confidentiality will be maintained whenever possible. Violations observed by an Association representative will also be considered as a violation complaint.  
3. When the Board receives a complaint, it will determine, by majority vote, if it is a violation of the Neighborhood Guidelines. The Board will first attempt to address the matter with a letter to the Owner that describes the violation and provides a date by which the violation must be corrected. A copy of this Resolution #2, the Neighborhood Guidelines, and the applicable portion of the Declaration concerning the violation, will be included with the letter. The Owner will be advised that the Board may impose a fine assessment should the violation not be corrected. The Owner will also be given the opportunity to come before the Board to contest the alleged violation(s). 
4. If the violation is not corrected, or if the Owner does not contact the Board with a detailed plan for correcting the violation, the Board shall impose a violation fine assessment of $100.00. The Association’s legal counsel will provide written notice of the violation fine assessment. This written notice will contain a specified date when a) the Owner must correct the violation and comply with the Neighborhood Guidelines or b) the Owner will submit a written plan outlining the dated actions that will be taken to achieve full compliance. Mid-Atlantic Management Company will impose the $100.00 fine assessment against the Owner at the time this written notice is sent to the Owner. 
5. Should the Owner a) fail to correct the violation by such date, or b) fail to contact the Board, an additional Violation Fine Assessment of $100.00 will be imposed. If the violation is not corrected within 30 days of this second fine, another $100.00 fine assessment will be applied to the Owner’s account. This 30-day fine schedule will continue until the violation is resolved and the Owner complies with the Neighborhood Guidelines, or until the Owner submits a dated action plan outlining what steps will be taken to achieve full compliance. The Association’s legal counsel will provide written notice of any additional violation fine assessment(s). Mid-Atlantic Management Company will impose the additional $100.00 fine assessment(s) against the Owner at the time written notice is sent to the Owner. These 30-day fine assessments will continue until full compliance is met.
6. All costs, including but not limited to, legal fees, court costs, interest, recording costs, and other fees incurred by the Association, are the responsibility of the Owner assessed for violation. Assessment of the above-mentioned costs will begin with the initial $100.00 fine assessment. The Owner is responsible for all assessed fines and incurred costs by the Association, even after the violation is ultimately resolved. All outstanding fees or assessments must be paid prior to the sale or transfer of the property in question.
7. If the violation is not corrected, or if the Owner does not contact the Board during the time of the daily fine assessment, the Board may elect to take further legal action as it relates to the Resolution #1 Assessment Collection Procedure. Any Owner in violation will be considered not in good standing and will not be allowed to vote at the Annual Meeting.
8. Owners who lease their home are responsible for their Tenant’s actions and any resulting fines. Both Owners and Tenants will be provided with a copy of the violation letter and this Resolution #2. Continuing violations of the same rule or regulation will subject the Owner to additional fines.
9. All correspondence from the Board or the Association’s legal counsel shall be done through Certified mail.
   

This resolution was adopted and approved by unanimous Board vote on November 19, 2007 and amends an earlier Resolution adopted December 2, 1999.